Log Sheets

Production logs are a flexible tool for recording and tracking various events and for automatic generation of subsequent analytical reports.

Key Features

AI generation of analytical reports and summaries

AI robot that makes calls to collect data

Voice data entry

Fully automatic creation of analytical reports

To collect data “from the field”, the robot calls around the responsible persons

In addition to manual entry, data can be entered into the system by voice

Introduction

Production logs may be called differently – electronic logs, digital logs, depending on the area of application, but the principle of their use remains the same

For example:

• Production logs — for recording various events on the shop floor
• Log books — for recording and monitoring freight transportation, aviation and ships
• Work logs — for tracking employee work activities
• Shift handover logs – for o maintain operational continuity, prevent costly downtime, and ensure workplace safety

Regardless of the area of application and slightly different name, the way log sheets are used in practice is very similar.

Today, despite the availability of various automation systems (such as SCADA, MES, APS, and AI advisors), more than 80% of production sites still maintain at least some of their log sheets manually, on paper.

Below is the general concept of how Log sheet works:

1. The system collects disparate data sources:
   1. different reports, summaries, references, etc.
   2. gathers data by calling staff
   3. provides the possibility of classical manual log sheet data entry
2. Structures and "tidies up" all the data for further analysis
3. Based on this, generates structured dashboards and reports

Flexible Reporting in One Click

The number of different variants of logs, the information in them, as well as the processes where they can be used – is countless. We made a universal reporting system, where you just need to write which reports you want, and the system builds them automatically.

The system builds reports and dashboards both for an individual log and for a whole group at once. I.e. you can in one click build reporting on the work of a shop floor or the Company for a shift / day or month.

You can view examples of reports here:

More about the reporting system

Checklists

In addition to logs, the system supports checklists.

Just like with log sheets, you can configure completely different checklists with a flexible structure.

Users can then fill them in as a result of, or during, the inspections being performed.

Checklists can be maintained on a desktop computer as well as on tablets and mobile phones.

You can learn more about checklists here.

Problems with paper-based log sheets

Although keeping paper logs may seem simple, it comes with a number of significant drawbacks:

• the information is practically inaccessible and is typically only consulted when investigating serious incidents;
• very often, the person filling in the log is not the same person who originally holds the information that should be recorded there. For example — a dispatcher has to call around the various sites to collect shift results;
• there are frequent concerns about staff discipline and the quality of how logs are kept.

What information is typically recorded in log sheets

Depending on the type of production and the events that need to be recorded, production log sheets may contain very different kinds of information, such as:

• daily / shift production volume summaries
• maintenance and repair logs
• inspection and walk-around logs
• HSE logs (Occupational Health and Industrial Safety)
• instrument and meter reading logs
• permit-to-work and access authorization logs
• transport logs
• inventory and auxiliary equipment issue logs
• work logs for different employee tasks

Industries that use production log sheets

How to start working with log sheet system

1

Initial setup

Create logs by work type (e.g. shop floor or activity), define the structure of each log — what data to record — and assign permissions to staff.

2

Staff fill in their logs

Authorised employees log in and enter data from workstations or mobile devices — wherever the work happens.

3

Voice assistant (optional)

Set up a voice assistant to call responsible staff on a schedule and collect the information needed to fill in the log.

4

Export data

Export your log data whenever you need it — for reporting, analysis, or further processing in other systems.

AI Voice Assistant and Voice Bot

There are two possible scenarios for voice-driven log keeping: voice-based entry using Voice Assistant and voice-based outbound calls using Voice Bot.

Voice-Based Log Entry Using Voice Assistant

When filling in a log (either from a workstation or a mobile device), an employee can select the "Voice Assistant" option and, through a voice dialogue with our AI Voice Assistant, provide all the necessary information. It is then automatically converted into a log record and saved.

Automated Voice Outbound Calls Using Voice Bot

In the alternative scenario, the AI Voice Bot automatically calls responsible employees on their mobile phones and requests a work summary, which is then entered into the log automatically.

This scenario is especially well-suited to production sites where internet access is unavailable or unreliable, but regular mobile coverage is in place.

Export log sheet data

You can choose from several export options for further processing or analysis of your production log data: JSON, XML, CSV, XLS, PDF, or API access.